From Certification, select Register a student> By component, find a registrant
Registrant
Specifies the ID of the student you are registering for the component. To register a student for a component, the student must have a record in the customer database.
Component
Specifies the code of the component for which you are registering the student.
Location
(optional) Use this field to identify the Location code for this occurrence of the component. This value is specified when the component is defined. You can click the lookup icon on the field to select a value.
Description
The system automatically populates this field with the description associated with the component code entered on the Set up components window
Program
(optional) Specifies the program code for the program associated with this component. You can click the lookup icon on the field to select a value.
Note: You must enter a Program Code if you want the component to “tie to” a program.
Registration Type
The Registration Type is shown immediately to the left of the Status on the display window. Registration types include the following:
■ B - Specifies that the registration is for a component that is tied to a program
■ C - Indicates that the registration is for a component that is not tied to a program
Status
(read only) The Status field displays the student's status for the selected component. Status types include the following:
■ E - Enrolled
■ P - Passed
■ F - Failed
■ N - No Show
■ X - Canceled
Grade
(optional) Specifies the grade that the student receives for the course (component) after completing it. You enter the grade manually.
Units
The Units field automatically fills with the number of units the student earns for completing the component. You can override this number, if necessary.
Enrolled
Defaults to the system date when a component registration is processed. You can override this if necessary.
Deadline
The Deadline is the date by which the student must complete the component requirements. You enter this manually, if it is required.
Completed
Displays the date when the student completed the component. It is filled with the system date when the component moves to a Passed status.
Good Thru
Displays the date that the component registration expires. You enter this manually, if it is required.
Canceled
Displays the date that the component registration was canceled. This field is not used if you enable the Delete Component Registrations at Cancellation option on the Certification System Options window.
Order#
Displays the certification order number.
To register for a component using Register a student by component
You can register individuals for components with or without registering them for a program.
1. From Certification, select Register a student> By component to open the Register a student by component window.
2. Click New.
3. Enter a Registrant, or click the lookup icon to select an ID.
4. Enter a Component, or click the lookup icon to open the Component Find window where you can select a component from the list of components.
5. Press Tab. The Description field automatically fills with the description that was entered on the Set up components window.
6. Press Tab and enter the Location, or click the lookup icon to select a value.
7. Press Tab and enter the Program code, or click the lookup icon to select a value.
8. Click Save.
9. Repeat steps to register the student for all the program components.
To cancel a component registration
1. From Certification, select Register a student> By component to open the Register a student by component window.
2. Click Open.
3. Enter the Registrant, or click the lookup icon to select a customer ID.
4. Select the component you want to cancel.
5. Click Delete. A message is displayed asking you to confirm the deletion.
6. Click Yes.
Depending upon your system settings, iMIS marks the component with an X for canceled or deletes the record. In either case, you must reverse the accounting transaction manually.